Equipment rental
A booking sends a unit out on a delivery window and brings it back off-rent, the hour meter, the fuel and the photos are taken at check-out and again at check-in, and the return sheet is what the final invoice is built from — with a delivery & pickup page on your website. Daybook speaks rental yard.
A yard is not a repair trade, and Daybook does not pretend otherwise. It runs in the service shape — a request is waiting to be booked rather than viewed, and once the call is done the job’s next step is Mark won, with a quote available but never insisted on — and the app’s word for the booked thing is a service call, which in a yard is a delivery window or a pickup. Everything under that is the yard’s own: delivery & drop-off, pickup & off-rent, breakdown & swap-out, long-term & contract, party & event gear and used unit sales as service types; a check-out sheet, a check-in sheet and a breakdown & swap-out sheet as forms; quoting words that count units, days and weeks; a rate card of your own; and a website with a delivery & pickup page on it.
The pair of sheets is the part that earns its keep, because everything a yard argues about afterwards was settled before the unit left. The check-out sheet takes the unit number, the make and model, the serial, the hour meter OUT, the fuel level, the attachments going with it, the damage already on it and photos of all four sides, the meter and the data plate — then the rate booked, the delivery window, whether the waiver was accepted, whether the operator was walked through the controls and the kill switch, and the customer’s signature against that condition. The check-in sheet takes the meter IN, the hours used this rental, the fuel back, what is billable on return — refuel, cleaning, overtime hours, new damage, a missing attachment, a late return — new damage photographed beside the old, and whether the unit can go straight back out.
On top of everything Daybook does for every trade — the full list is here — equipment rental gets its own tools.
The request chips read To book and Call done and the button says Book a service call — for a yard that call is the delivery window, and the pickup is the next one. Once it is done the job’s next step is Mark won, because the rate card already priced it and a quote is optional on top.
Make, model, serial number and fault code sit on every job, filled in or not — read them as the unit on the contract and what went wrong with it on site — and an empty strip says so and asks for them, so the yard knows which machine is out there before anyone is dispatched.
A delivery & check-out sheet with the meter OUT, the fuel, the attachments, the existing damage, the rate booked and the signature; a return & check-in sheet with the meter IN, the hours used, what is billable back and whether it can go straight out again; and a breakdown & swap-out sheet with the unit down, the meter at the call, the replacement unit and the hours credited — attached to the right jobs automatically.
Mini excavators, skid steers, backhoes and trenchers, buckets, breakers, augers and grapples, scissor and boom lifts, telehandlers and scaffolding, compaction, mixers, saws and trowels, generators, light towers, pumps, heaters and compressors, tents, tables, chairs and staging, delivery in town and out, same-day swap-out, damage waiver, environmental fee, refuel, cleaning and late return, overtime meter hours, and ex-rental units for sale. The unit column carries the period, so the same machine at a day, a week and a four-week rate is three lines — a labelled starter list on day one, with your own rates on it.
Account customer, walk-in, builder and referral as marketing sources; delivery, pickup, long-term, event, swap-out and sale as job specialties; open account, cash / card, contractor, homeowner and municipal as client tiers — seeded on day one, yours to edit.
Unit and unit number, the yard, out on rent and off-rent, hour meter, day, weekly and four-week rates, delivery and pickup windows, float, check-out and check-in, damage waiver, swap-out, attachment, overtime hours, ex-rental — drafts and job summaries use a yard’s vocabulary, and the auto-classifier files a marquee and forty chairs as event gear, a machine stopped on site as a swap-out, a monthly rate as long-term and a trade-in as a used unit sale.
This is not copy — it is what the app says to equipment rental businesses, word for word. Most trades see the left-hand word; you see the right.
Your account starts with a real equipment rental site template — a delivery & pickup page included — edit it in the app, and the Book a machine form drops leads straight into Daybook.
Your own fleet beats any feature list — take a unit out on the check-out sheet, bring it back on the check-in sheet and see what the invoice is built from.
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