Programmes, sessions and seasons
Build the season once — the sessions, the closures, the capacity of each group. Registration opens against what you actually built, not a spreadsheet beside it.
Sports & recreation
Programmes, registrations and families.
Clubs, gyms and associations. Build the season, open registration, run the sessions, and keep the families who came last year — from one place, in words that fit a club rather than a contractor.
The same app. Your words.
Not a heading swapped on a brochure. These are the words on the buttons, the menus and the search box, on the day your account is made.
Clients
Families
Jobs
Bookings
Requests
Enquiries
Crew
Staff
Client portal
Family portal
Work starts
First day
Upcoming visits
Upcoming sessions
Client documents
Family documents
These are the same words a summer camp gets, and that is deliberate rather than lazy: a club and a camp are the same kind of account underneath — programmes, registrations, children and families. We would rather share a vocabulary that fits than invent a different one to look busy. The parts that make no sense for either are switched off, not hidden: quotes and estimating, material takeoffs and price books, subcontractors and field-level hazard assessments.
What running a club looks like.
On top of everything Daybook does for every business — the full list is here — a club gets its own.
Families who come back
One family, their children, their contacts. Next season is a change to a record you already hold, not a form they fill in again from nothing.
Groups, sheets and the day’s board
Sort a session into groups, print the sheet, run the class. Move a child and the sheet, the board and the album all agree.
Allergies and medications on the child
Recorded where a coach will actually see them — on the group sheet and the day’s board, not three taps into a profile.
Waivers signed before the first session
The family signs online, and you can see who has and who has not without chasing paper at the door.
Photographs, with consent that means something
Consent is asked for each child and checked on every photo — a child whose family said no stays out, including out of a group shot filed against a sibling.
Deposits, fees and the waiting list
Take a deposit at registration, invoice the balance, and let a withdrawal pull the next family off the waiting list.
Coaches and instructors on the schedule
Who is on, who is off, and the hours they actually logged — the same schedule the office and the floor are both looking at.
Children’s records, held properly.
A club holds records about other people’s children, and that is not the same as holding a client list. Daybook treats it that way: the children’s-records module is not optional on a club account, it is required.
- Records kept for as long as your province requires — the rule is built into the account, not left to you to remember
- Photo consent recorded per child, and checked at the moment a photo is shown
- Waivers and acknowledgements signed by the family, with a record of who signed what
- What each family can see is decided by the family, not by the album
A club website, already written.
Clubs are one of the nine industries that start from a real template rather than a blank page — and it is not the same six pages with the nouns changed. A club’s template carries pages a club actually needs:
Membership
What it costs to join and what joining gets them.
New to the gym
The page a nervous first-time parent actually needs.
Competitive team
The stream the serious families are looking for.
You edit all of it inside the app — photos and changes go live instantly, your own domain on Company — and the registration form drops a real enquiry straight into Daybook rather than an email somebody has to re-type.
One price for the season.
A club is priced the way a camp is, because a club runs the way a camp runs. Every band is the whole product — unlimited staff, unlimited families, every feature. The bands are how many registrations you take; they are volume, never a shorter list of things you are allowed to do.
Bring your own season. Watch it built.
A walkthrough with your own programmes, your own groups and your own families beats any feature list. Book one and we will set the season up with you.
14-day free trial on Crew · no card required