Classes in terms
Each class carries its term, its dates, its places and its price — for the term, or by the month. Full is full: once a class is full, families join its waiting list.
Sports & recreation
Classes, levels and families.
Clubs that teach the same families all year — gymnastics, dance, martial arts, swim. Classes in terms, levels and skills, roll call on the coach’s phone and a family portal, from one place, in a club’s words rather than a contractor’s.
A club account
The term on a calendar, and who is in it.
The same app. A club’s words.
Not a heading swapped on a brochure. These are the words on the buttons, the menus and the search box, on the day your account is made.
Clients
Families
Jobs
Enrolments
Requests
Enquiries
Crew
Coaches
Site visit
Trial class
Client portal
Family portal
Work starts
First class
Documents
Waivers & forms
A club is its own kind of account — not a camp with the words changed. Families enrol in classes that run in terms, with levels, roll call and report cards, and a summer camp is a switch you turn on if you run one. The parts that make no sense for a club are switched off, not hidden: quotes and estimating, material takeoffs and price books, subcontractors and field-level hazard assessments.
What running a club looks like.
On top of everything Daybook does for every business — the full list is here — a club gets its own.
Levels and skills
Your own ladder, lowest first, each level with its ribbon colour and the skills a child shows to pass it — ticked from the register, and seen by the family in their portal.
Roll call and the register
Here and Absent for every child, their level and skills, allergy and care notes and a No photos badge beside the name — on the office screen and on the coach’s phone.
Enquiries to trials to enrolments
Enquiries open on a board — new enquiry, trial booked, trial attended, enrolled — and every card has one next step. A trial class shows on the class it is in.
Registration and the waiver, together
Families register and pay from your website and sign the waiver in the same form. The office can book a family in, and record a waiver from the register.
Photographs, with consent that means something
Consent is asked for each child at registration. A child whose family said no carries a No photos badge, and a class’s photos reach only that class’s families.
Term fees, monthly tuition, the family rate
Price by the term or by the month — the joining month prorated, then one invoice on the 1st. A registration fee once per child per membership year, a family rate for a second child, KidSport and refunds kept as credit.
Coaches on their phones
Coaches see their classes, take roll call and tick skills off on their phone, and a class says when its coach is away. Coaches and instructors are free on every club plan.
Children’s records, held properly.
A club holds records about other people’s children, and that is not the same as holding a client list. Daybook treats it that way: the children’s-records module is not optional on a club account, it is required.
- Kept until the youngest child turns 21 — flagged on that day, never deleted on their own
- Photo consent asked for each child at registration; a No photos badge where the family said no
- Waivers signed by the family, with the words they signed kept beside the signature
- Allergies and care notes on the register, where a coach will see them
A club website that writes its own first draft.
The first time you open the Website page, a club’s pages are already in — not the same six pages with the nouns changed:
Classes
The live timetable — which classes have room — for a family to register and pay from.
Membership
What it costs to join and what joining gets them.
New to the gym
The page a nervous first-time parent actually needs.
Competitive team
The stream the serious families are looking for.
You edit all of it inside the app, and your photographs go in — changes go live when you press Publish. A family who registers on it lands in Daybook as an enrolment, not an email somebody has to re-type. Your own domain is on the Club plan, or an add-on on the others.
Priced on your active students.
A club has its own rate card — three plans sized on active students. Studio $119 / Academy $249 / Club $399 a month CAD, priced on active students. Admin seats included on every plan. Coaches and instructors are free and unlimited on every plan. Academy and Club include selling online, and Club also includes your own domain and texting — a plan without them can add them.
- Studio — $119/mo CAD · Up to 150 active students · +$0.50/active student/mo after · 2 admin seats · +$19/mo each after · Start on Studio
- Academy — $249/mo CAD · Up to 500 active students · +$0.40/active student/mo after · 6 admin seats · +$19/mo each after · Start on Academy
- Club — $399/mo CAD · Unlimited active students · 15 admin seats · +$15/mo each after · Start on Club
Bring your own timetable. Watch it run.
Your own classes, your own levels and your own families beat any feature list. Start the trial and set the term up in it.
14-day free trial · no card required