Daybook
Lawn care
Daybook runs a lawn care company end to end: a new job starts as a recurring plan, its visits sit on the schedule and keep coming, the mowing day opens on a map in the order you will drive it, and the visit log is filled in on the phone — what was cut, what was applied, the gate latched. Completed visits become draft invoices, by the visit or once a month, with GST/HST by province.
The rules the trade lives under
The visit log has a place for the product and the rate applied and the weather and wind at the time, beside the work done on every visit. On Crew and up.
A quote signed at an Ontario client’s home shows them their right to cancel for 10 days, and their copy is emailed with the last day to cancel.
FLHA forms in the crew app, on Crew and up: the hazards, the controls, the conditions and the crew on site, filled in on the phone at the start of the day and filed on the job the moment they land.
The right GST or HST for the province on every invoice, and the Sales Tax report ready when filing season is.
Daybook names these so you can see where it helps. It is not a compliance product: it does not hold an applicator’s licence, know which products your province or your town allows, or post a notice on a lawn. The log records what you did, the hazard assessment is yours to fill in, and your province and your accountant have the last word.
Three things that go wrong
Sixty lawns, every week or every second week, and each visit is something somebody has to remember to put on next week’s list.
In Daybook A new lawn job starts as a recurring plan: pick weekly or every two weeks and the days, and the editor counts the visits that makes in the next 90 days before you save. From then on they are on the schedule, and more are added every night.
A lawn crew’s work is invisible an hour after the truck pulls away, and the property manager wants the dates, the applications and whether the gate was locked.
In Daybook The visit log is one entry per visit: the date, time in and out, the work done, the product and rate applied, the weather and wind, the gate latched on the way out, and any damage — written the day it happened.
The mowing was done all month. The billing is a Sunday night with the calendar open in one window and the invoices in another.
In Daybook Set what a visit bills on the job’s Billing card — per visit, or one invoice a month. Invoices → Bill visits then lists every completed visit that is not on an invoice yet and turns them into draft invoices in one go, for you to review and send.
The brief
A job is a week of emails, texts, notes and updates from the crew. Daybook files each one on the job it belongs to and writes the brief: the gate code, the deadline, what the customer asked for, what you owe them and what they owe you — rewritten whenever something new arrives.
The brief and the AssistantTexting comes with the top plan of every rate card (Company, for a trade), from a verified toll-free number of your own.
A real capture of a contractor’s job. Daybook wrote every line of this brief from the messages on the job; only the five teal labels are added. A camp gets the same brief on a booking, a property manager on a work order.
The gate code, pinned. Said once in an email, and now at the top of the job for the crew.
The deadline. What is time-sensitive, and by when.
What the customer asked for. Each request, with the message it came from.
What we owe, and the next step. One next step, and a button that starts it.
What the customer owes. So nobody chases the wrong person.
Real captures of a contractor’s job. Daybook wrote every line of this brief from the messages on the job. A camp gets the same brief on a booking, a property manager on a work order.
On top of everything Daybook does for every one of its 44 trades — the full list is here — lawn care gets its own shape. The place is a property, not a job site; a new job starts as a recurring plan, not a one-off; the work is on the route, the crew is out today, and a visit is logged; and the drafts, the replies and the job summaries say cut, trim and edge, round and application, aerate and overseed, cleanup, lot and route the way a lawn crew does.
The request
Every request lands on one board with its service type — weekly mowing, a fertilizer program, a fall cleanup, a strata — and one button: Schedule a visit. Walk the property and quote the season from your own price list; a new lawn job starts as a recurring plan, so when the client says yes you pick the days.
Recurring visits and route billing
A lawn job opens as a recurring plan — weekly, every two weeks, monthly, or a longer cadence — and its visits go on the schedule and keep coming, with their arrival window on every reminder. The mowing day opens on the map: every property numbered in the order you will drive it, with the run’s drive time and distance, and the order yours to change. When the month is done, Bill visits turns the completed visits into draft invoices — one per visit or one a month, as each job’s Billing card says.
The price list
A lawn crew quotes from a price list, not an estimator — so yours starts labelled: mowing and trimming per visit, large lots and commercial grounds, a whole season weekly or every two weeks, fertilizer and weed-control rounds and the five-round program, grub, lime and winterizer applications, core aeration and overseeding, spring and fall cleanups, hedges by the hour or the foot, sod and seeding by the square foot, seed and fertilizer by the bag, the trip charge off the route. Your own prices go on it, and every quote and invoice reads from it.
The paperwork
A property setup sheet from the walk before the first cut — the lot, the gate, the dog, where the clippings go, what to mow around. A visit log, one entry per visit. A season-end report that counts the visits and the applications and asks what to fix in spring. They attach themselves to the right jobs, and the season-end report will not let a contract close until the final cut is answered for.
Safety on site
Pick the job and the property and the crew come with it; the day’s conditions, each task with its hazard and its control — submitted from the phone at the start of the day and on the job’s record the moment it lands. Then clock-in, the visit log and the photos, with no signal if it comes to that.
Getting paid
A one-time cleanup is invoiced the day it is done; a season is billed from its completed visits, by the visit or once a month. A reminder you set once does the following-up, with a Pay Now link; e-transfers are matched to their invoices for you to confirm. And with a Stripe card reader, the crew lead takes a card or Interac debit at the door.
The crew
Field seats are free and unlimited on Crew and Company, so every crew lead and labourer has the app: the day’s visits, clock-in, the FLHA, the visit log, the photos — and the office sees it the moment it lands.
The economics
Most field-service software charges by the head, in another currency. Daybook charges the office seats, in Canadian dollars, and leaves the people on the mowers alone.
| Workflow | Field-service platforms priced per user | Daybook |
|---|---|---|
| Currency | Often billed in US dollars — the exchange rate and your card’s foreign fee ride along. | Canadian dollars. Every plan, every add-on, printed on the pricing page. |
| The crew | Typically an extra monthly fee for every field user past the plan’s cap. | Field seats free and unlimited on Crew and Company — every crew lead and labourer gets the app. |
| Lawn care tools | A generic job form; the season is a calendar somebody keeps by hand. | The route shape, recurring plans that keep their visits on the schedule, a visit log, billing by the visit, and a labelled lawn care price list. |
| Canadian tax and mileage | Usually an accounting add-on, or by hand. | GST/HST by province on every invoice, the Sales Tax report, a mileage log at your own rate, receipts read for you. |
| Your website | Usually a separate builder, or a designer. | A lawn care site template on every plan, with a seasonal-programs page and a quote form that mints a real request. |
Nothing here is a discount, and there is no setup fee.
Lawn care runs on the trades rate card — every plan the same app, the office seats counted and the crew free from Crew up. Solo $99 / Crew $249 / Company $449 a month CAD. Office seats included on every plan. Field seats are free and unlimited on Crew and Company. Crew and Company include selling online, and Company also includes your own domain and texting — a plan without them can add them.
Switching
There is no importer for another product’s export, and the page does not pretend there is. What there is gets a lawn care company running in an afternoon.
Upload a CSV or paste it in — names, phones, emails, addresses — and the clients are there. A QuickBooks client list imports straight across.
The lawn care price list is already labelled, from the per-visit cut to a bag of overseed mix. Type your own prices in — or, on Crew and up, scan a supplier invoice and the price book fills with your real costs.
The lawn care template is already written for the work, with a seasonal-programs page — your photographs and your words go in, and the quote form drops requests straight into Daybook.
Yes. Set what a visit bills on the job’s Billing card — per visit, or one invoice a month — and Invoices → Bill visits lists every completed visit that is not on an invoice yet and turns them into draft invoices in one go. Nothing reaches a client until you review and send it.
No. A recurring plan’s upcoming visits are added to the schedule every night, so a contract stays booked even if nobody opens the job. A visit you moved, skipped or finished is left as it is.
The schedule opens on the map for a lawn crew: the day’s properties numbered in the order you will drive them, with the run’s drive time and distance. Drag to change the order, or let it find the shortest run.
No — a lawn crew quotes from a price list, so that is what Daybook gives you: the cut per visit, the round, the cleanup and the season, labelled on day one, with your own prices on it.
Nothing on Crew and Company — field seats are free and unlimited. The office seats are what is counted, and the pricing page prints exactly how many each plan includes.
Clock-in, checklists and photos work with no signal and file themselves when the signal returns. The office sees them the moment they land.
Your own lawns beat any feature list — start the trial, put the cuts and the rounds on one quote, then open the map on a mowing day.
14-day free trial · No credit card · Bring your client list