Daybook
Eavestrough & gutters
Daybook runs an eavestrough and gutter company end to end: a request becomes a visit and a quote from your own price list — cleaning by the storey, guards and seamless eavestrough by the linear foot — a cleaning plan becomes recurring visits that stay on the schedule, the cleaning day opens on a map in the order you will drive it, and the hose test is on the sign-off that closes an install. Then the invoice, with GST/HST by province.
The rules the trade lives under
An install or a repair does not close without whether every run drained on the hose test, whether the old material was hauled, a photograph of every run and corner and the customer’s sign-off.
A quote signed at an Ontario client’s home shows them their right to cancel for 10 days, and their copy is emailed with the last day to cancel.
FLHA forms in the crew app, on Crew and up: the hazards, the controls, the conditions and the crew on site, filled in on the phone at the start of the day and filed on the job the moment they land.
The right GST or HST for the province on every invoice, and the Sales Tax report ready when filing season is.
Daybook names these so you can see where it helps. It is not a compliance product: it does not inspect a ladder, know your town’s rule for where a downspout may discharge, or register a warranty. The sheets record what you did, the hazard assessment is yours to fill in, and your province and your accountant have the last word.
Three things that go wrong
Two hundred houses want the same two visits every year, and the list is last year’s invoices and a phone full of texts.
In Daybook On a cleaning job, choose Recurring → Make recurring from the ⋯ menu and pick the cadence — every six months for spring and fall, yearly for fall only. Its visits go on the schedule, and upcoming ones are added every night.
From the ladder you can see the sagging run, the lifted guard and the rot in the fascia. From the ground the client cannot, and by quoting time nobody remembers which house it was.
In Daybook The cleaning visit log has a place for what was found — a sagging run, a leaking seam, a loose hanger, a damaged guard, fascia rot, ice damage — beside the runs cleared, whether the downspouts ran and the photographs before and after, on the job where the quote for the repair starts.
The crew left, it rained on Thursday, and the new corner drips onto the walk.
In Daybook The install and repair sign-off asks whether every run drained on the hose test with no drips at the seams, and whether the old material was hauled — with a photograph of every run and corner and the customer’s signature, and the job is not complete until it is filled in.
The brief
A job is a week of emails, texts, notes and updates from the crew. Daybook files each one on the job it belongs to and writes the brief: the gate code, the deadline, what the customer asked for, what you owe them and what they owe you — rewritten whenever something new arrives.
The brief and the AssistantTexting comes with the top plan of every rate card (Company, for a trade), from a verified toll-free number of your own.
A real capture of a contractor’s job. Daybook wrote every line of this brief from the messages on the job; only the five teal labels are added. A camp gets the same brief on a booking, a property manager on a work order.
The gate code, pinned. Said once in an email, and now at the top of the job for the crew.
The deadline. What is time-sensitive, and by when.
What the customer asked for. Each request, with the message it came from.
What we owe, and the next step. One next step, and a button that starts it.
What the customer owes. So nobody chases the wrong person.
Real captures of a contractor’s job. Daybook wrote every line of this brief from the messages on the job. A camp gets the same brief on a booking, a property manager on a work order.
On top of everything Daybook does for every one of its 44 trades — the full list is here — eavestrough and gutter work gets its own shape. The place is a property, not a job site; a new job starts as a one-time job, and a cleaning plan becomes recurring visits from the job’s own menu; the work is on the route, the crew is out today, and a visit is logged; and the drafts, the replies and the job summaries say eavestrough and run, linear foot and storey, downspout and extension, flush, seamless and guard the way a gutter contractor does.
The request
Every request lands on one board with its service type — a cleaning, guards, a new run, a downspout — and one button: Schedule a visit. Walk the house and quote from your own price list. A new job starts as a one-time job, because an install or a repair is quoted and done once; a spring and fall plan is one choice away.
Cleaning plans and route billing
A guard install or a new run stays a single job. For a cleaning plan, choose Recurring → Make recurring on the job and pick the cadence — every six months, yearly, or shorter for a commercial building — and its visits go on the schedule and keep coming, with their arrival window on every reminder. The cleaning day opens on the map: every house numbered in the order you will drive it, with the run’s drive time and distance, and the order yours to change. Bill visits then turns the completed visits into draft invoices — one per visit or one a month, as each job’s Billing card says.
The price list
A gutter contractor quotes from a price list, not an estimator — so yours starts labelled: cleaning per visit by the storey and by the foot, downspout flushes, spring and fall and fall-only plans, commercial by the building, guards and seamless eavestrough by the linear foot, tear-offs, downspouts, extensions and underground tie-ins, reseals, re-hangs and ice damage, fascia capping and vented soffit, coil and hardware, the height premium. Your own prices go on it, and every quote and invoice reads from it.
The paperwork
A property setup sheet from the walk — the storeys, the runs, where the downspouts go, what to protect. A cleaning visit log, one entry per visit, with what was found up there. An install and repair sign-off with the hose test and the haul-away. They attach themselves to the right jobs, and the sign-off will not let an install close unfinished.
Safety on site
Pick the job and the property and the crew come with it; the day’s conditions, each task with its hazard and its control — submitted from the phone at the start of the day and on the job’s record the moment it lands. Then clock-in, the visit log and the photos, with no signal if it comes to that.
Getting paid
An install or a repair is invoiced the day it is done; a cleaning plan is billed from its completed visits, by the visit or once a month. A reminder you set once does the following-up, with a Pay Now link; e-transfers are matched to their invoices for you to confirm. And with a Stripe card reader, the crew lead takes a card or Interac debit at the door.
The crew
Field seats are free and unlimited on Crew and Company, so every installer and cleaner has the app: the day’s visits, clock-in, the FLHA, the visit log, the photos — and the office sees it the moment it lands.
The economics
Most field-service software charges by the head, in another currency. Daybook charges the office seats, in Canadian dollars, and leaves the people at the roof edge alone.
| Workflow | Field-service platforms priced per user | Daybook |
|---|---|---|
| Currency | Often billed in US dollars — the exchange rate and your card’s foreign fee ride along. | Canadian dollars. Every plan, every add-on, printed on the pricing page. |
| The crew | Typically an extra monthly fee for every field user past the plan’s cap. | Field seats free and unlimited on Crew and Company — every installer and cleaner gets the app. |
| Gutter tools | A generic job form; the spring and fall list is rebuilt from memory every year. | The route shape, one-time installs and cleaning plans that stay on the schedule, a cleaning visit log, a signed install sign-off with the hose test, billing by the visit, and a labelled eavestrough price list. |
| Canadian tax and mileage | Usually an accounting add-on, or by hand. | GST/HST by province on every invoice, the Sales Tax report, a mileage log at your own rate, receipts read for you. |
| Your website | Usually a separate builder, or a designer. | An eavestrough and gutter site template on every plan, with a spring-and-fall cleaning page and a quote form that mints a real request. |
Nothing here is a discount, and there is no setup fee.
Eavestrough and gutter work runs on the trades rate card — every plan the same app, the office seats counted and the crew free from Crew up. Solo $99 / Crew $249 / Company $449 a month CAD. Office seats included on every plan. Field seats are free and unlimited on Crew and Company. Crew and Company include selling online, and Company also includes your own domain and texting — a plan without them can add them.
Switching
There is no importer for another product’s export, and the page does not pretend there is. What there is gets a gutter contractor running in an afternoon.
Upload a CSV or paste it in — names, phones, emails, addresses — and the clients are there. A QuickBooks client list imports straight across.
The eavestrough price list is already labelled, from a single-storey cleaning to a foot of seamless eavestrough. Type your own prices in — or, on Crew and up, scan a supplier invoice and the price book fills with your real costs.
The eavestrough template is already written for the work, with a spring-and-fall cleaning page — your photographs and your words go in, and the quote form drops requests straight into Daybook.
No. A new job starts as a one-time job, because an install or a repair is quoted and done once. For a spring and fall cleaning plan, open the job’s ⋯ menu and choose Recurring → Make recurring; from then on its upcoming visits are added to the schedule every night.
Yes. Set what a visit bills on the recurring job’s Billing card — per visit, or one invoice a month — and Invoices → Bill visits lists every completed visit that is not on an invoice yet and turns them into draft invoices in one go. Nothing reaches a client until you review and send it.
The schedule opens on the map for a gutter contractor: the day’s houses numbered in the order you will drive them, with the run’s drive time and distance. Drag to change the order, or let it find the shortest run.
A guard install, a new eavestrough, a downspout job, a repair, and soffit and fascia work. The sign-off wants whether every run drained on the hose test, whether the old material was hauled, a photograph of every run and corner and the customer’s signature. It is yours to edit.
No — a gutter contractor quotes from a price list, so that is what Daybook gives you: cleaning by the storey, guards and eavestrough by the linear foot and the downspout each, labelled on day one, with your own prices on it.
Nothing on Crew and Company — field seats are free and unlimited. The office seats are what is counted, and the pricing page prints exactly how many each plan includes.
Your own houses beat any feature list — start the trial, log a clean, write down what you found up there and quote the repair off it.
14-day free trial · No credit card · Bring your client list