Enrolment that runs all year
A child is enrolled, not booked for a week. The roster carries from month to month, and next September is a change to a record you already have.
Daycares
It already calls them families.
Tell Daybook you run a centre and the whole app changes — its words, its screens, and what it asks you for. Enrolment, families, staff and the billing that has to go out every month, in one place.
The same app. Your words.
Not a heading swapped on a brochure. These are the words on the buttons, the menus and the search box, on the day your account is made.
Clients
Families
Jobs
Enrolments
Requests
Enquiries
Crew
Staff
Client portal
Family portal
Work starts
First day
Upcoming visits
Upcoming sessions
Client documents
Family documents
And the parts that make no sense for a centre are not hidden, they are switched off: quotes and estimating, material takeoffs and price books, subcontractors and field-level hazard assessments. Nobody on your staff ever walks past a screen that belongs to somebody else’s trade.
What running a centre looks like.
On top of everything Daybook does for every business — the full list is here — a daycare gets its own.
Families, children and contacts
One family, their children, who may collect them and who to ring first. Siblings sit together instead of being two unrelated customers.
Allergies and medications on the child
Recorded where staff will actually see them — on the day’s list and the room sheet, not buried three taps into a profile.
Waivers and acknowledgements
Signed online by the family before the first day, with a record of who signed what and when.
Photographs, with consent that means something
Consent is asked for each child and checked on every photo — so a child whose family said no stays out of the album, including out of a group shot filed against someone else.
Billing every month, without the chase
Invoice the families on a schedule, take payment by card or e-transfer, and let the overdue reminders run themselves.
Every message on the family’s record
Email and texts land where they belong. The family portal is where parents see what they owe, pay it, and message you back.
Staff hours and the schedule
Who is on, who is off, and the hours they actually logged — without a paper timesheet on the wall.
Children’s records, held properly.
A centre holds records about other people’s children, and that is not the same as holding a client list. Daybook treats it that way: the children’s-records module is not optional on a daycare account, it is required.
- Records kept for as long as your province requires — the rule is built into the account, not left to you to remember
- Photo consent recorded per child, and checked at the moment a photo is shown
- Waivers and acknowledgements signed by the family, with a record of who signed what
- What each family can see is decided by the family, not by the album
A daycare website, live day one.
Early learning is one of the nine industries that start from a template already written for the work — the pages, the words and the places for your own photographs. You edit it inside the app, and the enquiry form drops a real enquiry straight into Daybook.
- Edited in the app — photos and changes go live instantly
- An enquiry form that mints a real enquiry, not an email you have to re-type
- Your own domain on Company
- The family portal your parents log into
One plan for the whole centre.
Daycares bill families all year, so Daybook bills daycares monthly — one card, no tiers, and five staff seats included. Not a band you get moved up when you grow.
Bring your own roster. Watch it run.
A walkthrough with your own rooms, your own families and your own billing beats any feature list. Book one and we will set the centre up with you.
14-day free trial on Crew · no card required