Daybook
Property management
Tell Daybook you manage rental buildings and the whole app changes — its words, its screens, and what it asks you for. Buildings and units, leases and the rent roll, repairs approved within the owner’s limit, move-in and move-out inspections, a trades directory that reads the paperwork, and an owner statement every month that adds up.
The rules a manager lives under
Move-in and move-out inspections walked room by room — a condition on every item, photos, whether the renter agrees, both signatures — and the renter’s copy emailed when it is completed.
A lease records the deposit held and the day it came in, and the rent roll shows it against the unit. Daybook keeps the record; holding the money is yours.
Rent is the owner’s money: it never counts as your sales or your cash collected. Your fee is its own invoice to the owner, and the statement shows what came in, what came off and what is left to pay them.
Liability insurance, workers’ comp and licence dates on file for every trade you call. An expired certificate stops a dispatch before the work, never after.
Daybook names these so you can see where it helps. It is not a compliance product: the inspection report is built around one province’s rules and should be checked against yours before you rely on it, it is not trust accounting, and there is no pre-authorized debit for rent — your province, your broker and your accountant have the last word.
Three things that go wrong
A repair goes ahead on a phone call, the invoice lands at month end, and the owner says nobody asked them.
In Daybook Every building carries its owner’s limit. Under it, the repair goes ahead on your say-so and the work order records which rule let it through; over it, the owner approves the price in their own portal.
The roofer’s liability insurance lapsed months ago, and the first anyone hears of it is after something has gone wrong on a roof.
In Daybook The trades directory keeps the insurance, workers’ comp and licence dates. An expired one blocks the dispatch before the work, and one that is running out goes on a chase list — with a message you read before it goes.
Rent in one spreadsheet, repairs in another, your fee worked out by hand — for every owner, every month, with a phone call for every figure that does not match.
In Daybook One statement per owner: the rent that came in on their buildings, less your fee, less what you billed them, and what is left to pay. The fee is charged on rent actually collected, and a bill never comes off twice.
The brief
A work order is a run of emails from the tenant, the owner and the trade you sent, with your own notes between them. Daybook files each one on the work order and writes the brief: how to get in, the deadline, what was asked for, what you owe and what you are waiting on — rewritten whenever something new arrives.
The brief and the AssistantTexting comes with the top plan of every rate card (Company, for a trade), from a verified toll-free number of your own.
The picture is a contractor’s job. A work order gets the same brief.
A real capture of a contractor’s job. Daybook wrote every line of this brief from the messages on the job; only the five teal labels are added. A camp gets the same brief on a booking, a property manager on a work order.
The gate code, pinned. Said once in an email, and now at the top of the job for the crew.
The deadline. What is time-sensitive, and by when.
What the customer asked for. Each request, with the message it came from.
What we owe, and the next step. One next step, and a button that starts it.
What the customer owes. So nobody chases the wrong person.
Real captures of a contractor’s job. Daybook wrote every line of this brief from the messages on the job. A camp gets the same brief on a booking, a property manager on a work order.
On top of everything Daybook does for every business — the full list is here — a property manager gets their own. Jobs are work orders, clients are tenants and owners, subcontractors are vendors and trades — on the buttons, the menus and the search box, from the day your account is made. And the parts that belong to a contractor are not hidden, they are switched off: the visualizer, mood boards, the product catalogue and the website portfolio.
Buildings and leases
A building carries its units, the owner it belongs to and the renter on each lease — and the owner’s limit: what a repair may cost before it needs their say. A lease holds its term, its rent and the deposit, and the rent roll is one row per unit under four figures that add up from the rows below them.
Repairs
The renter reports a repair from their own portal, with photos. It arrives as a work order on the owner’s building, with the renter as the person on site — and the renter follows its progress, never the price. Within the owner’s limit you approve it; over it, the owner does, in their portal.
Trades and paperwork
Dispatch a work order to your own staff, or send it to a trade through a portal link. The directory keeps each trade’s liability insurance, workers’ comp and licence dates: an expired certificate stops the dispatch before the work. And Daybook never writes to a contractor on its own — you read the message, then you send it.
Inspections
Start one from the unit and walk it with the renter: a condition on every item, room by room, photos from the phone with no signal if it comes to that, and both signatures. Tick one box when you complete it and the renter is emailed their copy — the record a deposit rests on.
The owner statement
One month, one owner: the rent that came in on their buildings, less your management fee, less what you billed them, and what is left to pay them. Rent never counts as your sales; the fee is the one line that is your own income — a real invoice to the owner, set per building and charged on rent actually collected.
Your website
Not a contractor’s site with the nouns changed. Yours opens on two doors — I own a property and I’m looking to rent — and carries a vacancy list, a fee calculator, a sample statement and a place to report a repair. You edit it inside the app; your own words and photographs go in when you add them.
On a phone
A work order waiting on its owner, an inspection ready to walk, a certificate about to run out — the same app at phone width, in the stairwell or the boiler room. Maintenance crews are free and unlimited on every plan, so everyone who turns a wrench has it.
The economics
Property software tends to charge by the unit and by the user, often in another currency. Daybook is three plans sized on units, in Canadian dollars, with the people doing the repairs left alone.
| Workflow | Property platforms priced per unit and per user | Daybook |
|---|---|---|
| Currency | Often billed in US dollars — the exchange rate and your card’s foreign fee ride along. | Canadian dollars. Every plan, every add-on, printed on the pricing page. |
| How it is sized | Often a price per unit, with a monthly minimum. | Three plans sized on the units you manage. The pricing page prints how many each includes, and what a unit past that costs. |
| Maintenance staff | Typically a fee for every user. | Maintenance crews free and unlimited on every plan — the admin seats are what is counted. |
| Repairs and trades | Often a ticket list, with the contractor’s insurance in a folder somewhere else. | Work orders approved within the owner’s limit, a trades directory that reads the paperwork, bids side by side, and the owner billed from the trade’s invoice. |
| Your website | Usually a separate builder, or a listing site. | A property manager’s site on every plan: an owner door, a renter door, a vacancy list and a place to report a repair. |
| Canadian tax | Usually worked out by hand. | GST/HST on your management-fee invoice, and the Sales Tax report ready for filing. |
Nothing here is a discount, and there is no setup fee.
Property management has its own rate card. Every plan is the same app; the plans are how many units you look after. Landlord $129 / Portfolio $249 / Enterprise $449 a month CAD, priced on units. Admin seats included on every plan. Maintenance crews are free and unlimited on every plan. Portfolio and Enterprise include selling online, and Enterprise also includes your own domain and texting — a plan without them can add them.
Switching
There is no importer for another product’s export, and the page does not pretend there is. What there is gets the first building running in an afternoon.
Upload a CSV or paste it in — names, phones, emails, addresses — and they are on your client list. Then add each building, its units and its owner, and link the renters to their units.
The repair limit, the management fee and your percentage on a trade’s price are set per building, because each comes from an agreement with one owner. A building that says nothing follows your company default.
An owner door and a renter door, a vacancy list and a place to report a repair, already laid out — your words and photographs go in when you add them, and a repair reported there lands as a request in Daybook.
No. Daybook keeps rent out of your own sales and cash collected, and the owner statement shows what came in, your fee, what you billed and what is left to pay — but it is not a trust ledger, and the rules for the account the rent sits in stay with you and your accountant.
No. They are built around Alberta’s inspection-report rules — room by room, a condition on every item, photos, both signatures — and the template itself tells you to have it checked against your province’s requirements before relying on it.
You and the owner. The renter who reported it follows its progress in their portal and never sees the price; an owner asked to approve one sees it in theirs.
Per building: a percentage of the rent actually collected that month, or a flat amount per unit — whichever your agreement with that owner says. A building with no rate follows your company default, and if there is none, no fee is taken and every screen says so.
Nothing. Maintenance crews are free and unlimited on every plan; the admin seats are what is counted, and the pricing page prints how many each plan includes.
It tells you who to chase and writes the message — and you read it and send it. Daybook never writes to a contractor on its own.
Your own units, your own owners and your own repairs beat any feature list. Start the trial and set the first building up in it.
14-day free trial · No credit card · Bring your client list